TIM CMS is an integral XML-Editing and contentmanagementsystem that supports you in all company units. By process improvements and a very efficient working method the creation of your technical documentation with TIM CMS will be greatly simplified. The benefits are ovious!
Here you can manage projects, documents, modules and graphics as well as publications and external documents. You have a convenient overview of versions, status and change tracking of your objects at all times. The check-in and check-out principle enables several people to work on one document. Thanks to the highly efficient search functions and elegant navigation you will be able to find what you are looking for in your projects quickly and easily in future - even with large quantities of data.
System-generated or manually assigned metadata allow you to start entering and publishing your documents very quickly. The metadata can be used as search criteria when searching for previously entered texts
TIM CMS provides a very sophisticated search concept to help you find the right existing text or required graphic.
Each object is assigned metadata for classification in TIM. These can be e.g. product categories, titles, statuses etc.. To search for an object, enter one or several metadata in the search field and the matching objects will be listed in a hit list.
Searching using QuickSearch is especially convenient: You enter a search term or several keywords and the matching objects are then displayed in a hit list, sorted by the number of matching keywords. This function searches the contents of the stored modules and displays the terms found in the modules in colour in an HTML preview. It is comparable to the functionality of Internet search engines.
The status management offers you a quick overview of the status of a specific object. Whether in processing, under review, undergoing modification, in translation, current, obsolete or blocked, the status is indicated here in colour. You also have the possibility of querying in which documents specific contents are incorporated. In this way you always have a complete overview of all objects at document level.
Technical documentation is subject to numerous binding standards and laws. TIM provides a multitude of reliable features for professional preparation of your documentation, to ensure you are on the safe side.
With TIM your technical documentation is produced in compliance with standards and legislation. The system is based on the following directives:
- Machinery Directive 2006/42/EC
- IEC/ISO 82079-1
- ANSI Z535.6
- VDI 4500
- ISO 3864-2
- DIN Technical Report 146
- DIN EN ISO 14121-1 and 12100
TIM thus fulfils the regulations of the machinery and plant engineering industry. Other sectors such as medical technology, the pharmaceutical industry, aerospace, defence industry and rail industry are also supported by e.g. FDA-audited processes. The flexible configuration options mean that, in addition to the required standards, you can also easily fulfil and implement your corporate guidelines with TIM.
You need to produce documentation for one product with several product variants. All variants, also called validities, are documented in a master document, so that during publication you can easily produce a variant document using filters. In this way you can avoid e.g. the unnecessary creation of several documents for different variants.
An increasing requirement on technical documentation results from the ever greater diversity of product variants produced and the requirement to locate these in a variant document.
This is easy in TIM: You document all variants in a master document. During publication you filter the required variant in the master document and simply produce your variant document. By reproducing several variants in just one master document, you reduce the number of documents.
Products that differ from each other in details only, such as e.g. in the product name, technical data etc., are organised via the variable management. Special elements are available as placeholders, and the modules are automatically inserted with the respective variable definition during publication. In this way you achieve better reusability of your modules and you no longer have modules that differ in product name only, for example.
Another important distinction is in the country variants. You can distinguish documents, modules and graphics in TIM for certain markets. TIM carries out a validity check to ensure that country-specific documents only contain the matching objects.
TIM controls the entire translation process for you, right through to automatic order generation. The system collects all necessary data automatically. Only modules that are not yet available in the currently required foreign language are translated. A report provides you with the basis for your calculation. The exported data are available in XML format and can thus be further processed with any translation system.
The translations for the object types modules, graphics, terms and external documents are organised in TIM in the form of language variants. If you require an object in different documents, this means that its language variants are also always available. Your cost saving increases the more often you reuse your objects.
Your documents are a compilation of references. During publication you select your desired target language and TIM automatically publishes the language variant for the objects.
In addition to a pre-translation, a translation export, the content of the translation package and quality control during the translation export comprehensive reporting is available, which gives you information about the number of language variants which already exist or still need to be translated. In addition, you receive information about existing or missing language variants and a translation statistic for each project.
TIM supports all translation management systems that can work with XML data.
Integrated XML editors enable you to collect information in a simple and structured way in the form of modules. The contents are checked for spelling and terminology. From the text modules, graphics or external documents you can now very easily compile your documentation with the structure editor using Drag & Drop. Colours in the document structure indicate the respective status of the objects, so that you always have an overview.
Text modules are created in the integrated editor, provided with metadata and saved in the information pool. You can also import graphics and supplier documentation in TIM and provide them with metadata. You can easily find the objects provided with metadata for reuse via a metadata search. You can insert the required objects in your document structure via Drag & Drop.
During this structured acquisition process you create your contents using an XML schema; the editor takes care of formatting. You don't have to make any extra effort and can concentrate entirely on content creation. This consistency also guarantees you a high degree of reuse, saving a great deal of time and money.
If you wish to revise released objects, you simply create a new version. This new version and all previous versions are still available, however, and can be used in documents. A comparison function enables you to compare two versions or even complete documents. It simply places the two modules or documents next to each other and the differences between the versions are colour-highlighted, so that they are easily visible.
You can carry out review processes at module level or document level. The modules to be reviewed are easily recognisable thanks to colour markings. The proofreader opens the document, adds his or her comments and uploads the result. The editor receives a notification, corrects the document and releases it again.
According to the obligation to provide proof under the regulations of the Machinery Directive, the released editing statuses can be restored at any time.
The release process comprises two stages: In the first stage a release is given for proofreading, while the second stage is the final release of the document or module.
The integrated status management in TIM indicates the current status of the respective object, so that you have an overview of whether the object is in processing, under review, current or undergoing modification. If a released object is revised by the technical editor, a new version must be created but the old versions are still available at all times.
In addition to a sophisticated status management and a clear change process TIM has a number of review functions, which provide feedback about the quality of the content: Cross references, validities and statuses can be checked even while editing is underway.
You publish the created documentation from just one data source in your selected output format. Whether PDF, HTML, WebApp, ePub, Word, Pure XML, FrameMaker, lnDesign, PowerPoint or other formats - the choice is yours. Multilingual publications are easily generated at the press of a button. It couldn't be simpler.